Budget Development, Adoption, and Administration

Policy

It is the college policy to establish annual development and adoption processes for the following budgets:

1. General College Operations
2. Associated Students of the College
3. Auxiliary Services
4. Capital Improvements and Minor Capital Projects

Purpose

The purpose of the policy is to define the budget development and adoption of the college budget.

To Whom Does This Policy Apply

This policy applies to all employees at the College.

References

Fiscal Affairs Manual

http://apps.sbctc.edu/FAM/Default.aspx?PolicyNumber=20&SearchString=&SearchType=#20

IV.ADSV-700 Maintenance

Definitions

None

Procedure

1. General College Operations
   The President of the college is responsible for developing a proposed budget for approval by the Board of Trustees. The proposed budget will be presented to the Board for study in May and approval in June of the preceding fiscal year.
   The development of the budget includes involvement of the campus community. The Budget Committee, chaired by the Vice President for Administrative Services, serves as the advisory body for budget development. The Budget Committee has representatives appointed by Faculty, Classified Staff, and Management. Agenda, minutes, and handouts are posted on the portal.
   The Budget Module is available for input for a month during the Winter Quarter. This provides an opportunity for all operating areas of the College to be involved in budget recommendations affecting their area.
   The Vice President for Administrative Services is responsible for communicating budget development to the campus community through various meetings including the Board of Trustees, Exec Staff Brown Bag sessions, Instructional Council, Classified Staff Council and Departmental Meetings.
2. Associated Students of the College – Please Refer IV. ADSV-411
3. Auxiliary Services – Please refer to IV.ADSV-410
4. Capital Improvements and Minor Capital Projects

TCC typically receives three types of appropriated fundsfor capital projects:

• Project-specific appropriations. These funds are identified in both the system capital budget request and in the legislative appropriation act for a particular project.  The TCC Masterplan is used to identify projects for Capital request. It is the responsibility of the Vice President for Administrative Services to submit these requests to the SBCTC.
• Omnibus appropriations. These finds are made for a group of similar projects at a number of colleges. The individual projects are specifically described in the system capital budget request, but not in the legislative appropriation. Executive Staff identifies projects for Omnibus appropriations. Input is provided from the campus employees through their Division Vice President.  It is the responsibility of the Vice President of Administrative Services to submit these requests to the SBCTC each biennium.
• Minor works – Preservation appropriations. These funds, such as RMI (repair and minor improvements), are nonspecific capital funds provided for unforeseen repairs, contingencies, emergencies or minor improvements. Only a general purpose (not specific projects) is specified for these funds in the system capital budget request and the legislative appropriation act. Executive Staff identifies projects for Minor Works. Input is provided from the campus employees through their Division Vice President.  It is the responsibility of the Vice President of Administrative Services to submit these requests to the SBCTC each biennium.

Administration of Budgets

Once budgets are approved and funds allocated from the SBCTC, the President delegates the administration of selected portions of the approved budgets to appropriate operational staff members.

College-wide contingency accounts are administered by the President.