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No Show Instructor Withdrawal Policy

Section: III.  STSV - 211
Approved By: Dr. Ivan Harrell, II, 9/18/18
Last Review: September 2018
Last Revision: 3/17/05
Prior Revisions: none
Initial Adoption: 3/11/05

Policy

A professor may initiate a No Show Withdrawal for a student based on non-participation, between the second and seventh instructional day.

Purpose

Spaces in classes go unused when students decide not to attend a class but fail to complete an official withdrawal from the class. The class rosters should accurately reflect the students that are participating in the class.

To Whom Does This Policy Apply

To students registered in graded, quarter-length, credit classes who fail to participate by the second instructional day and up to the seventh instructional day and who fail to make arrangements with the professor. The policy does not apply to classes with non-standard start times such as intensives, late starting, or continuous enrollment classes. This policy does not apply to reserve military students covered under RCW 28B.10.270, due to being activated or active duty soldiers that have received orders to deploy or assigned temporary duty (TDY).

References

  • Financial Aid policy for attendance
  • Course drop policy from Enrollment Services
  • Attendance rules for theGI bill
  • RCW 28B.10.270 and 2004 c 161 s 1 - Excused attendance for reservist military

Definitions

LMS: Learning Management System

Non-participation: For online courses, the student did not complete a graded or not graded submission assignment (e.g. discussion, quiz, or assignment in the LMS); by the second instructional day and up to the seventh instructional day and they fail to make arrangements with the professor. For hybrid courses, the student did not attend in person or complete a graded or not graded submission assignment (e.g. discussion, quiz, or assignment in LMS), by the second instructional day and up to the seventh instructional day and they fail to make arrangements with the professor.

For in person and web enhanced courses, the student did not attend class by the second instructional day and up to the seventh instructional day and they fail to make arrangements with the professor.

No Show Withdrawal: A professor-initiated withdrawal that cancels a student's registration in the class. From the second instructional day and up to the seventh instructional day, it will be up to the professor's discretion when to initiate the withdrawal.

Full Online: 100% of course material, assessment, instruction, and student interaction completed using the Internet, LMS, or other communication technologies.

Hybrid: Courses that blend face-to-face and online learning environments.

Procedure

Professors are advised to review their class rosters during the initial days of the quarter in order to determine if there are students who are on the class roster who are not participating. Professors will submit the names of students who are considered to be "no shows" to the Enrollment Services Office no later than the seventh instructional day of the quarter. No Show Withdrawal submissions will be processed by the Enrollment Services Office as they are received during the first seven instructional days of the quarter. Students who never show and who are not submitted through the No Show Withdrawal process will be subject to a "Z" grade if they do not complete an official withdrawal from the class.

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